Fleet Management Software: Choosing the Best Solution for Motorhome Rental Companies

Whether you’ve already set up your business or are still in the planning process, there are many challenges you need to overcome to establish a successful motorhome rental business. From your branding right down to the features available in your vehicles, you’ll need to pay close attention to an endless number of details. But, one thing that many motorhome rental business owners forget is the benefit of having a reliable piece of fleet management software.

At Wheelbase Pro, we developed a tailored motorhome rental solution designed specifically for businesses in this industry. Our team has seen the impact that a powerful tool can have firsthand and we understand which elements make for a superb motorhome rental management tool. Below, we’ve put together a quick guide to help you understand the benefits of managing your vehicles and choose the best fleet management platform for your motorhome rental business.

Is Fleet Management Important for Your Motorhome Rental Business?

Before going over the steps to choose the best fleet management software, let’s take a look at some of the benefits of implementing a tool to help organize your vehicles.

Through the right vehicle fleet management software, you can:

Improve Overall Efficiency

Powerful fleet management systems like Wheelbase Pro help improve efficiency across the board because they can help manage a whole rental business through a single tool. Our rental  solution for motorhomes was developed hand-in-hand with established motorhome rental businesses, collaborating closely with these companies to make sure that Wheelbase Pro includes everything you need to run a successful business. To put it this way, a large portion of our platform was coded with motorhome rental managers sitting next to our developers.

Simplify the Booking Process

As long as you choose a provider that has a smart calendar feature, you’ll be able to simplify the booking process and empower customers to take control of their trip from the get-go while keeping control of your availability at the same time.

Implement a Smart Pricing Strategy and More

The ideal price of a rental is determined by demand and supply, but it’s impossible to monitor these trends and make changes manually. Instead, you need to find a fleet management system software provider that has included a smart pricing engine in its platform. We’ve developed an in-house solution that takes a wide range of variables into consideration to set the best price, which means that our partners never leave money on the table.

Additional features of working with a reliable fleet management software provider include:

  • Easy payment solutions that improve the user experience
  • Repetitive task automation
  • Gain an eagle-eye view of your entire business

How to Choose the Best Fleet Management Software

Now that we’ve covered the benefits of implementing a management tool for your motorhome rental business, let’s take a look at the steps you have to take to choose the best platform. Every single business is unique, so you have to take your location, budget, current fleet size, aspirations, and available resources into consideration before deciding what path to follow.

With the above in mind, here are some of the general steps that most motorhome rental business owners have to follow to choose the best fleet management solution:

Set Specific Goals

If you haven’t done this already, the first thing you should do is create a detailed list of goals and how you plan to achieve them. Remember to write down all of your short and long-term goals, as well as a rough blueprint of how you will acquire the resources to invest into each one, and who you will work with to reach these.

Keep in mind that your long-term goals should work on 12-to-36 month projections, while your short-term objectives are the milestones that will help keep you on track.

Research the Providers Available

Rather than opting for the most well-known or easiest right away, take the time to research all of your providers. At Wheelbase Pro, we pride ourselves on the quality of our platform, our customers’ satisfaction levels, and the fact that our solution is free of charge. To learn more, get in touch with us and we’ll be glad to help.

Request Demos and Speak to the Provider

This alternative may not be available for all providers, but in most cases, the leading provider will be able to provide demos of their solutions. So get in touch with the provider you’re evaluating and request a demo to know more about their solutions.

Determine If You Need Special Integrations

Today, motorhome rental businesses rely on a collection of different tools to help them with all aspects, from marketing to accounting and payroll. Figure out if you need your motorhome rental fleet management software to integrate with certain tools and discuss this possibility with your provider of choice.

Choose a Fleet Management Solution and Prepare Your Business

Once you have narrowed down the list, it’s time to make your final decision. In our experience, the best fleet management tools allow for maximum flexibility without putting pressure on your motorhome rental company.

This is the reason why Wheelbase Pro doesn’t work with contracts, commitments, or unwanted surprises. All you have to do is get your business ready to run on a digital fleet management tool, create an inventory of your vehicles with images, and you’re ready to implement your tool!

Reward Individuals Who Use the Booking System Properly

Opting for an motorhome fleet management solution is a great idea because it takes pressure off your internal team’s collective shoulders. With the right software, you can give customers the ability to choose the exact motorhome, select specific dates, and book their trips without any assistance.

But, remember that not all customers will readily embrace these features, so you should reward individuals who use the system properly. This doesn’t necessarily mean giving them a discount or freebie, but you can go the extra mile to create a superb user experience online.

Want to Find the Best Fleet Management Software? Wheelbase Pro is Here to Help

If you manage a fleet of motorhome rentals, there’s a strong chance you’ve faced one or more of the challenges we listed above. The good news is that a solid piece of fleet management software can reduce your workload and allow you to focus on growing your business.

If you want to learn more about our platform, contact Wheelbase Pro and we’ll be glad to help.

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